Board papers and minutes

Board papers and minutes

About our Trust Board meetings

Our Trust Board meet monthly (with the exception of December) to discuss Trust business and to review our care and financial performance. The first part of the meeting is held in public, which means you are welcome to attend as an observer. Every meeting starts with a patient story. If you would like to share yours, email our Patient Experience Team.

For further information, please email bhrut.trust.secretary@nhs.net.

Procedure for questions from the public at board meetings

We welcome feedback and questions from the public. We hold a Board meeting in public monthly (with the exception of August and January) at either Queen’s or King George hospitals. Details of future meetings, together with agendas and approved minutes from previous meetings are available on our Trust Board Meetings page.

Board meetings, while held in public, are not public meetings: this means that the public are very welcome to attend but cannot take part in discussions. For this reason, our Chair is happy to conduct a short question session at the end of each public Board in order to respond to questions which have been submitted in writing in advance of the meeting.

Subject matter for questions

Anyone may submit a written question on any matter within the powers and the duties of the Trust.

The Chair reserves the right to refuse any written question that:

• is not within the powers and duties of the Trust to answer
• is defamatory or offensive, or related to individual members of staff
• would require the disclosure of confidential or exempt information
• is deemed to be overtly political
• is substantially the same as a question that has been answered before.

In addition, the Chair may decide not to deal with complex or lengthy subjects in the question session and may choose to respond with written answers instead, or ask for the query to be submitted as a Freedom of Information request.

Process for submitting questions

Questions will be answered if submitted in writing to the Trust Secretary by no later than 10am at least four working days before the date of the Board meeting. Questions must show the name and address of the person submitting the question and, if submitted on behalf of an organisation, the organisation’s address must also be stated.

No more than two questions may be submitted by any person at any meeting (within the stipulated deadlines stated above), to allow us to deal with a fair cross-section of questions. We will normally provide a written response in time for the meeting, which will usually be read out by the Chair.

Procedure at the Board meeting in public

The Chair will first close the Board meeting and then announce the start of the question session, usually lasting up to 15 minutes. If the person who has submitted the question is present, they will be invited to read out their question, with the Chair then reading out the written response. If the questioner is not present, the Chair may choose to read out the question before giving the answer.

Discussion will not normally follow at the question session except that the Chair may allow one additional oral question to be put after an answer. If the response to this oral question is not easily available, then a further written answer may be provided at the Chair's discretion.

For further information on this process and for the submission of questions please contact: Trust.Secretary@bhrhospitals.nhs.uk

Forthcoming Trust board meeting dates

Date: Wednesday, 22 January 2020
Venue: Board Room, Queen’s Hospital
Part 1 – public session (12.30pm to 3.30pm)
Part 2 – private session (4pm to 5pm)

Date: Wednesday, 19 February 2020
12.30pm to 3.30pm
Lecture Theatre, King George Hospital
Part 1 - held in public (12.30pm to 3.30pm)  
Part 2 - held in private (4pm to 5pm)

Date: Wednesday, 18 March 2020
Time: 12.30pm to 3.30pm
Venue: Board Room, Queen’s Hospital
Part 1 – public session (12.30pm to 3.30pm)
Part 2 – private session (4pm to 5pm)

 

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